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Bid and Tender Notices

This page was last reviewed on November 21, 2017.

we_buy_social_badgeThe Village encourages all qualified persons, organizations and businesses to submit a bid for any advertised opportunity.

View the Purchase Management Services Policy here.

You can receive an email whenever a new opportunity is published by subscribing to our email list.


Open Opportunities


Request for Proposal – Backhoe Loader

Closes at 3:00 PM on November 30, 2017

Find details at BC Bid.

View the RFP Package.


Invitation to Tender – Sutton Road Multi-Purpose Path

Closes at 2:00 PM on November 28, 2017

Find Details at BC Bid.

View the Tender Package

View the Tender Drawings


Closed Opportunities


Request for Quotations – Street Tree Replacement Project

Closed at 2:00 PM on November 13, 2017

Find Details at BC Bid.

View the RFQ Package.


Request for Proposal – Economic Development Strategy and Implementation Plan Consultant

Closed at 10:00 AM on November 8, 2017

Find Details at BC Bid.

View the RFP Package.


Request for Images – Images for Website and Image Stock Library

Closed at 10:00 AM on October 16, 2017

View the Request for Images.


Request for Proposal – Village of Cumberland – Alley Enhancement and Maintenance Strategy

Closed at 10:00 AM on September 21, 2017

Find Details at BC Bid.


Request for Quotations – Village Park Family Area Landscape Improvement Project

Closed a 2:00 PM on August 18, 2017

View the RFQ.

View Addendum 1.


RFP – Facility Master Plan and Space Needs Assessment

Closed at 10:00 AM on July 27, 2017

Find details at BC Bid.


Invitation to Tender – Water Supply Main Twinning

Closed at 2:00 PM on July 25, 2017

Find Details at BC Bid.


RFP – Ultra-Violet (UV) Disinfection Equipment Supply

Closed at 3:00 PM on June 30, 2017

Find Details at BC Bid.


Trilogy (Cayet) Environmental DPA Bioinventory Peer Review

Closed at 10:00 AM on April 10, 2017

Request for Quotations


Wastewater Treatment Upgrade – RFP Cancelled

RFP Cancelled on March 22, 2017

Find Details at BC Bid.


Bevan & Cumberland Road Upgrades – Phase 2

Closed at 2:00 PM on March 2, 2017

Find Details at BC Bid.


Cumberland Skatepark

Closed at 2:00 PM on February 21, 2017

Find Details at BC Bid.

Awarded to: Radius Contracting Inc.


Jump Park Design-Build

Closed at 2:00 PM on February 21, 2017

Find Details at BC Bid.

Awarded to: Dream Wizards Events Ltd.


Cumberland Lake Park 2017 to 2021 Park Operations Contractor

Closed at 3:00 p.m. on November 14, 2016

Find Details at BC Bid.


Water Conservation and Reuse Program

Closed at 10:00 a.m. on October 28, 2016

Find Details at BC Bid.


Economic Development Consultant – Developing a new model of Economic Development

Closed at: 10:00 a.m. on September 16, 2016

Requests for Proposals


Request for Images

Closed at: 10:00 a.m. on July 25, 2016


Egremont Road – Storm Upgrades and Road Works – Phase 2

Closed at: 2:00 p.m. on June 7, 2016

Find Details at BC Bid.

Awarded to: IWC Excavation Ltd.


Dunsmuir Avenue Water, Sanitary & Storm Construction

Closed at: 2:00 p.m. on May 17, 2016

Please note there has been an amendment issued.

Find Details at BC Bid.

Awarded to: JR Edgett Excavating Ltd.


Affordable Housing Implementation Framework

Closed at 4:00 p.m. on May 10, 2016

Please note Addenda #1

Find Details at BC Bid.

Awarded to: M. Thomson Consulting Ltd.


Liquid Waste Management Plan – Technical Consultant

Closes at 10:00 a.m. on May 6, 2016

Find Details at BC Bid.

Awarded to: Tetra Tech WEI Inc.


Accessibility Review

Closed at: 10:00 a.m. on May 3, 2016

Find Details at BC Bid.

Awarded to: SPARC BC


Cumberland Cemetery Irrigation, Phase I

Closed at: 10 a.m. on February 22, 2016

Request for Quotations

Amendment: Revised Irrigation Plan i-01B, February 16, 2016

Awarded to: Banner Landscaping


Liquid Waste Management Plan – Project Coordinator

Closed at: 10:00 a.m. on January 15, 2016

Request for Proposals

Awarded to: Paul Nash dba Alpine Water & Energy


Consultant for Village of Cumberland Long Range Water Supply Strategy

Closed at: 3:00 p.m. on November 20, 2015

Amendment # 1: Changed summary wording, October 23, 2015

Amendment # 2: Added Q & A’s

Find Details at BC Bid.


Consultant for Village of Cumberland Heritage Management Plan

Closed at: 3:00 p.m. on October 16, 2015

Addendum #1: Q & A’s

Find Details at BC Bid.

Awarded to: Denise Cook Design


Cumberland Recreation Centre Weight Room Equipment Replacement

Closed at: 3:00 p.m. on September 2, 2015

The Village of Cumberland is seeking proposals from suppliers for the replacement of the Cumberland Recreation Centre weight room equipment. The equipment replacement will include cardio equipment, weight machines and free weight equipment as well as any supplemental equipment that would complete the weight room and make it a fully functional facility. Included in the RFP will be nine spin bikes to be housed in the Village of Cumberland Cultural Centre.

Addendum A

Fitness Room – Model 2

Find Details at BC Bid.


Bevan Road Reconstruction

Closed at: 2:00 p.m. on August 4, 2015*

* The deadline has been extended to August 6, 2015.

The Village of Cumberland invites tenders for work generally consisting of:

The full road reconstruction of approximately 2.0 km of Bevan Road from the intersection of Pigeon Lake Road to Wellington Street. The work includes Full Depth Reclamation of the existing roadway, road and shoulder widening, addition of sub-base and base materials, asphalt paving and ditching/ drainage improvements.

There will be an on-site (non-mandatory) tenderers meeting on Monday, July 27, 2015 at 2:00pm at the intersection of Bevan Road and Wellington Street.

Find Details at BC Bid.

Awarded to: Wacor Holdings Ltd.


Egremont St & Allen Ave – Underground Utility Upgrades

Closed at: 2:00 p.m. on July 6, 2015

The Village of Cumberland invites tenders for work generally consisting of:

EGREMONT STREET
Supply and installation of 260 m of OVC storm sewer, complete with all required manholes, catch basins, services, and tie-ins.

ALLEN AVENUE
Supply and installation of 290 m of 150 mm dia. PVS water main, complete with all required fire hydrants, service renewals, and tie-ins.

Find details at BC Bid.

Awarded to: IWC Excavation Ltd.

____________________________________________________________________________________________________

Consultant for Village of Cumberland Zoning Bylaw

The Village of Cumberland invites responses to this request for proposals (“RFP”) from qualified consultants to produce a new zoning bylaw, for all areas within the Village boundaries..

Closed at: 3:00 p.m. on June 5, 2015

Zoning Bylaw Request for Proposals

Addendum #1: Zoning Bylaw RRP Addendum #1 QA

Addendum #2: Zoning bylaw RFP Addendum #2 June 1 2015

Awarded to: Stantec Consulting Ltd.


Organics Compost Distribution

The Village of Cumberland is offering a portion of the finished organics compost to not-for-profit group in the Village to bag and sell the product (approximately 80 cubic yards).

Fundraising Opportunity with Organic Compost

Opportunity Closed: May 15, 2015

Awarded to: Project Cancelled
__________________________________________________________________________________________________

Solid Waste Collection Services

The Village of Cumberland invites responses to this request for proposal (“RFP”) from interested and qualified persons to collect and dispose of Solid Waste Materials from residential premises and other specified locations within the village.

Closed at: 2:00 p.m. on March 11th, 2015

Solid Waste Collection Services RFP

Awarded to: Sun Coast Waste Management


Cumberland Lake Park

Request for Expressions of Interest and Qualification for 2015 Operational Services for Cumberland Lake Park.

Cumberland Lake Park Master Plan

Closed at: December 5, 2014 at 4 p.m.

Awarded to: Cumberland Lake Wilderness Society


Litter Collection Services

Cumberland not-for-profit organizations are invited to submit an application to be a partner in the Litter Collection Program.

Closed at: November 2014


Village Audit Services

The Village of Cumberland invites qualified accounting firms to submit proposals to perform annual financial audit services for the Village. It is the intention of the Village to enter into a three-year agreement for the fiscal years 2014-2016 inclusive, subject to the performance of the audit firm. The term may be extended, if mutually agreeable, for an additional (2) year period.

Cumberland Audit Services RFP

Closed at: 2:00 p.m. Thursday October 2, 2014.

Awarded to: BDO Canada LLP


Village Park Hard Surface Play Areas Design and Engineering Services Including Skateboard Park Design

The Village of Cumberland invites responses to this request for proposal (“RFP”) for conceptual and technical/engineered design services for the hard surface play area of Village Park.

Closed at: 4:00 p.m., Thursday September 11th, 2014

Play Areas Design and Engineering Services RFP Document

Addendum #1: Hard Surface RFP Addendum QA #1

Awarded to: Outlook Land Design, in partnership with Spectrum Skateparks.


2014 Capital Projects

The Village of Cumberland has retained McElhanney Consulting Ltd to manage the Invitation to Tender Process for this project: Reference No. 2231-21267-1

Closing Date for Submissions: August 6, 2014 at 2:00pm.

2014 Capital Works – Invitation To Tender

Awarded to: Upland Contracting Ltd.


Stevens Lake Dam – Seismic Improvement

The Village of Cumberland has retained McElhanney Consulting Ltd to manage the Invitation to Tender Process for this project: Reference No. 2231-21262-1

Closing Date for Submissions: July 25, 2014 at 2:00pm.

Stevens Lake Dam – Invitation to Tender

Awarded to: Wacor Holdings Ltd.


Single Axel Dump Truck

The Village of Cumberland is seeking proposals from suppliers for the supply of one (1) new Single Axel Dump Truck with an automatic transmission, sander unit, front plow, and underbelly plow. This will be a lease purchase through MFA. Further the Village is looking to trade in a used GMC single axel dump truck as part of this proposal.

Closing date for submissions: July 10, 2014 at 2 p.m.

Single Axle Dump Truck RFP

Awarded to: Bailey Western Star Trucks Inc.


Engineering Consulting Services for Cumberland Road and Bevan Road

The Village of Cumberland is seeking Proposals for a ‘conceptual/functional’ design and ‘detailed’ design of Cumberland Road and Bevan Road.

Closing Date for submissions: June 26, 2014 at 2 p.m. June 30, 2014 at 2 p.m.

Cumberland-Bevan Roads Preliminary and Detailed Design RFP

Cumberland Bevan Roads – Addendum #1

Cumberland Bevan Roads – Addendum #2

Cumberland Bevan Roads Addendum #3

Awarded to: McElhaney Consulting


Cumberland Lake Park Master Plan

The Village of Cumberland invites proposals for the development of a Cumberland Lake Park master plan that will consider recreation opportunities, park operating models, land use planning and park design, financial planning, and conservation management.

Closing date for submissions: June 4, 2014 at 4 p.m.

RFP Lake Park Master Plan

2014 05 22 RFP Addendum QA #1

Awarded to: Golder Associates Ltd


Cemetery Master Plan

The Village of Cumberland invites proposals for the development of a cemetery master plan that will consider interment options, land use planning and design, and financial planning for the Cumberland Cemetery.

Closing date for submissions: January 27, 2014 at 4 p.m.

Request for Proposal

Amendment #1 (January 8, 2014): Questions and Answers

Amendment #2: Questions and Answers

Awarded to: Lees & Associates, Ltd.


Contractor Rental Equipment Winter Season 2013/2014

The Village of Cumberland invites applications for the supply of Contractor Rental Equipment for winter snow clearing and removal.

All equipment must carry adequate insurance, licensing and if applicable, a Motor Vehicle Inspection Certificate, and proof of WCB registration in good standing. Preference will be given to those with a valid Village of Cumberland business license. Those applying should submit a list of equipment that includes the type and size of each unit, age, rental rate with or without an operator, and contact information.

Those who qualify will be placed on a rental equipment list as available for hire should the need for rental equipment arise.

Closing date for submissions: November 28th at 3:00 PM.

Submissions can be made attention to Rob Crisfield, Manager of Operations, Village of Cumberland, 2673 Dunsmuir Avenue.


Street Sweeper, Supply and Delivery

The Village of Cumberland is seeking proposals for the delivery and supply of a new street sweeper. See the attached Request for Proposal and Technical Specifications documents for details.

Posting Date: August 28, 2013

Closing Date: September 17, 2013 at 2 pm local time

Request for Proposal

Technical Specifications

Awarded to:


Cumberland Road and Bevan Road Geotechnical Investigation

The Village of Cumberland is seeking Proposals for Geotechnical Engineering Services for an approximate 1000 meter section of Cumberland Road and an approximate 2000 meter section of Bevan Road.

Posting Date: August 22, 2013

Closing Date: September 13, 2013 at 2 pm local time

Request for Proposal

Awarded to:


Village Park Playground Equipment Design, Supply and Installation

The Village of Cumberland is seeking proposals for the layout, design, supply and installation of children’s playground equipment and safety surfacing in Village Park.

Posting Date: July 9, 2013

Closing Date: July 26, 2013, 3:00pm P.D.T.

Request for Proposal

Attachment A – Technical Drawings

Optional Information – Proposed Playground Site DXP file available upon request to Kevin McPhedran, Parks and Outdoor Recreation Coordinator at 250-336-2291

Awarded to: Habitat Systems Inc.


Stevens Lake Dam Reconstruction

The Village of Cumberland is seeking proposals from engineering consultants for design , general engineering and monitoring services during construction for the Stevens Lake reservoir dam reconstruction.

Posting Date: June 19, 2013

Amended Closing Date: 2 p.m. local time on July 12, 2013 to McElhanney Consulting Services Ltd., 1-1351 Estevan Road, Nanaimo, BC V9S 3Y3

Status: Closed

Request for Proposal

Addendum #1

Addendum #2

Awarded to: EBA Consulting Engineers and Scientists


Third Street Upgrades – Penrith to Derwent Avenue

The Village of Cumberland invites tenders for the construction of approximately 250 m of roadway upgrades, including asphalt paving, concrete curb, sidewalk and sewers; all located in Cumberland, BC

Posting Date: May 17, 2013

Closing Date: 2:00 pm local time on June 12, 2013 to McElhanney Consulting Services, Suite 1, 1351 Estevan Avenue Nanaimo, BC V9S 3Y3

Status: Closed

Invitation to Tenderers

Awarded to: Palladian Developments


Civil, Environmental and Geotechnical Engineering Services

The Village of Cumberland is seeking expression of interest from local and regionally based consulting firms between Campbell River and Nanaimo for the services related to civil, environmental, and geotechnical engineering support. The municipality is looking for engineering services not limited to but in the following areas:

  • Development application review
  • Long-range planning
  • Engineering design and/or contract administration
  • Geotechnical investigations
  • Engineering Studies
  • Municipal bylaw updates
  • Grant funding applications

Posting Date: February 7, 2013

Closing Date: The closing date has been extended to March 1, 2013 at 2 p.m. as per addendum #1 to this REOI.

Status: Closed

Request for Expressions of Interest

Addendum #1: Extension to Closing Date


Official Community Plan – 2012 Review and Revision

The Corporation of the Village of Cumberland is seeking proposals from qualified consultants for the purpose of a review and revision of its 2004 Official Community Plan with the objective of submitting a new Official Community Plan Bylaw for consideration to the council. The scope of work includes a consultation process, identification of sustainability principles, creation of a policy alternatives report on OCP content areas, consistency with the RGS, and development of greenhouse gas reduction targets and policies.

Posted Date: October 1, 2012

Closing Date: October 31, 2012 at 3 p.m.

Status: Closed

Request for Proposals

Amendment #1, October 25, 2012: Question and Answer Document has been added

Background Reports, Plans and Studies

Awarded to: Stantec Consulting Ltd.

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