Bid and Tender Notices
This page was last reviewed on December 4, 2018.
View the Village’s Purchase Management Services Policy.
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Open Opportunities
None at this time.
Closed Opportunities
Request for Proposals: Pumper Rescue Engine Purchase
Closed at 10:00 am, Thursday, November 22, 2018.
The Village is seeking proposals from qualified suppliers for the supply and delivery of one custom pumper rescue engine.
View the RFP package.
Request for Proposals: Development Cost Charges Bylaw Review
Closed at 3:00 pm, Thursday, November 8, 2018.
The Village is seeking proposals from qualified consultants to provide services for a review of development cost charges (DCCs) for the Village. The consultant should be able to provide multi-disciplinary services associated with development cost charges best practices.
View the RFP package.
Awarded to: Urban Systems Ltd.
Request for Proposals: Retail Sales of Cannabis and Cannabis Related Products
Closed at 10:00 am, Monday November 5, 2018.
View the RFP package.
Awarded to: Beaufort Botanicals; and TRUGreen Solutions Inc.
2018 Capital Project Design Work
The Village is accepting proposals from interested parties for some capital project design work for sidewalk, curb & gutter, storm drainage, sanitary sewer, and road reconstruction, including engineering cost estimates. The Village is looking to review design drawings at 50%, 95%, and 100% stages. Final design drawings should be ready to move into tender ready drawings for future construction based on the Village’s financial ability to undertake these capital projects, or for future funding opportunities through provincial and federal grant programs. The engineering consultant will be responsible for survey work needed for each project design. On-site construction management service is required when construction takes place. All available as-constructed drawings and other relevant documents such as master plans or reports will be available as part of the design process. View the design summary, and locations and street views.
Please submit proposals to Rob Crisfield, Manager of Operations. Review of simple proposals with proposed work methodology and fee breakdown will begin October 30, 2018.
Request for Quotation: Coal Creek Historic Park: No. 1 Japanese Town Historic Site – Pathway Construction and Trailhead Improvement Works
Closed September 7, 2018
View the RFQ package.
Awarded to: Saunders Contracting
Invitation to Tender: Village of Cumberland 2018 Road and Utility Works
Closed August 14, 2018 at 2:00 p.m.
View notice of Invitation to Tender.
Awarded to: postponed to 2019
Request for Proposals: Fire Hall Pre-Construction and Construction Management Services
Closed at 4:00 pm, Monday, June 25, 2018.
View Amendment #2
View Amendment #1
Awarded to: MKM Projects Ltd.
Invitation to Tender: Water Treatment Plant and Reservoir
Closed at 2:00 pm, Wednesday May 2, 2018.
View Addendum #1
View Invitation to Tender
Awarded to: Knappett Industries (2006) Ltd.
Disposal: Used Docks
Closed: 2:30 pm on February 28, 2018
The Village has two docks for sale that are no longer suitable for public use. The docks are located at the Group Campsite at Cumberland Lake Park and may be viewed on location. Both docks must be acquired together.
Sealed bids may be made in writing to the Village of Cumberland, 2673 Dunsmuir Avenue until February 28th at 2:30pm. The bidder must demonstrate they have the means to acquire the docks (i.e. provide a brief description of their relevant abilities, tools, and skillset).
The docks are sold as is, where is, and the winning bidder will be required to fully remove both docks by March 15th. There are no warranties and/or guarantees either given or implied, and the successful bidder will be required to sign a waiver. Payment must be made by certified cheque or cash. Only successful bidders will be contacted and the highest or any bid will not necessarily be accepted.
Request for Quotations – Accessibility Renovation Project: Gymnasium Washrooms
Closed at 2:00 pm on February 28, 2018.
Awarded to: This project was cancelled.
Request for Proposal – Backhoe Loader
Closed at 3:00 pm on November 30, 2017
Awarded to: John Deere
Invitation to Tender – Sutton Road Multi-Purpose Path
Closed at 2:00 pm on November 28, 2017
Awarded to: Edgett Excavating Ltd
Request for Quotations – Street Tree Replacement Project
Closed at 2:00 PM on November 13, 2017
Awarded to: ThemeGardens
Request for Proposal – Economic Development Strategy and Implementation Plan Consultant
Closed at 10:00 AM on November 8, 2017
Awarded to: EcoPlan
Request for Images – Images for Website and Image Stock Library
Closed at 10:00 AM on October 16, 2017
View the Request for Images.
Request for Proposal – Village of Cumberland – Alley Enhancement and Maintenance Strategy
Closed at 10:00 AM on September 21, 2017
Awarded to: Wedler Engineering
Request for Quotations – Village Park Family Area Landscape Improvement Project
Closed a 2:00 PM on August 18, 2017
View the RFQ.
View Addendum 1.
Awarded to: AFC Construction
RFP – Facility Master Plan and Space Needs Assessment
Closed at 10:00 AM on July 27, 2017
Awarded to: Stirling Rothesay
Invitation to Tender – Water Supply Main Twinning
Closed at 2:00 PM on July 25, 2017
Awarded to: Knappett Construction
RFP – Ultra-Violet (UV) Disinfection Equipment Supply
Closed at 3:00 PM on June 30, 2017
Awarded to: Xylem Wedeco
Trilogy (Cayet) Environmental DPA Bioinventory Peer Review
Closed at 10:00 AM on April 10, 2017
Awarded to: EcoFish Research
Wastewater Treatment Upgrade – RFP Cancelled
RFP Cancelled on March 22, 2017
Bevan & Cumberland Road Upgrades – Phase 2
Closed at 2:00 PM on March 2, 2017
Awarded to: WACOR Holdings
Cumberland Skatepark
Closed at 2:00 PM on February 21, 2017
Awarded to: Radius Contracting Inc.
Jump Park Design-Build
Closed at 2:00 PM on February 21, 2017
Awarded to: Dream Wizards Events Ltd.
Cumberland Lake Park 2017 to 2021 Park Operations Contractor
Closed at 3:00 p.m. on November 14, 2016
Awarded to: Cumberland Lake Wilderness Society
Water Conservation and Reuse Program
Closed at 10:00 a.m. on October 28, 2016
Awarded to: Wedler Engineering
Economic Development Consultant – Developing a new model of Economic Development
Closed at: 10:00 a.m. on September 16, 2016
Awarded to: EcoPlan
Closed at: 10:00 a.m. on July 25, 2016
Egremont Road – Storm Upgrades and Road Works – Phase 2
Closed at: 2:00 p.m. on June 7, 2016
Awarded to: IWC Excavation Ltd.
Dunsmuir Avenue Water, Sanitary & Storm Construction
Closed at: 2:00 p.m. on May 17, 2016
Please note there has been an amendment issued.
Awarded to: JR Edgett Excavating Ltd.
Affordable Housing Implementation Framework
Closed at 4:00 p.m. on May 10, 2016
Please note Addenda #1
Awarded to: M. Thomson Consulting Ltd.
Liquid Waste Management Plan – Technical Consultant
Closes at 10:00 a.m. on May 6, 2016
Awarded to: Tetra Tech WEI Inc.
Accessibility Review
Closed at: 10:00 a.m. on May 3, 2016
Awarded to: SPARC BC
Cumberland Cemetery Irrigation, Phase I
Closed at: 10 a.m. on February 22, 2016
Amendment: Revised Irrigation Plan i-01B, February 16, 2016
Awarded to: Banner Landscaping
Liquid Waste Management Plan – Project Coordinator
Closed at: 10:00 a.m. on January 15, 2016
Awarded to: Paul Nash dba Alpine Water & Energy
Consultant for Village of Cumberland Long Range Water Supply Strategy
Closed at: 3:00 p.m. on November 20, 2015
Amendment # 1: Changed summary wording, October 23, 2015
Amendment # 2: Added Q & A’s
Consultant for Village of Cumberland Heritage Management Plan
Closed at: 3:00 p.m. on October 16, 2015
Addendum #1: Q & A’s
Awarded to: Denise Cook Design
Cumberland Recreation Centre Weight Room Equipment Replacement
Closed at: 3:00 p.m. on September 2, 2015
The Village of Cumberland is seeking proposals from suppliers for the replacement of the Cumberland Recreation Centre weight room equipment. The equipment replacement will include cardio equipment, weight machines and free weight equipment as well as any supplemental equipment that would complete the weight room and make it a fully functional facility. Included in the RFP will be nine spin bikes to be housed in the Village of Cumberland Cultural Centre.
Bevan Road Reconstruction
Closed at: 2:00 p.m. on August 4, 2015*
* The deadline has been extended to August 6, 2015.
The Village of Cumberland invites tenders for work generally consisting of:
The full road reconstruction of approximately 2.0 km of Bevan Road from the intersection of Pigeon Lake Road to Wellington Street. The work includes Full Depth Reclamation of the existing roadway, road and shoulder widening, addition of sub-base and base materials, asphalt paving and ditching/ drainage improvements.
There will be an on-site (non-mandatory) tenderers meeting on Monday, July 27, 2015 at 2:00pm at the intersection of Bevan Road and Wellington Street.
Find Details at BC Bid.
Awarded to: Wacor Holdings Ltd.
Egremont St & Allen Ave – Underground Utility Upgrades
Closed at: 2:00 p.m. on July 6, 2015
The Village of Cumberland invites tenders for work generally consisting of:
EGREMONT STREET
Supply and installation of 260 m of OVC storm sewer, complete with all required manholes, catch basins, services, and tie-ins.
ALLEN AVENUE
Supply and installation of 290 m of 150 mm dia. PVS water main, complete with all required fire hydrants, service renewals, and tie-ins.
Awarded to: IWC Excavation Ltd.
____________________________________________________________________________________________________
Consultant for Village of Cumberland Zoning Bylaw
The Village of Cumberland invites responses to this request for proposals (“RFP”) from qualified consultants to produce a new zoning bylaw, for all areas within the Village boundaries..
Closed at: 3:00 p.m. on June 5, 2015
Zoning Bylaw Request for Proposals
Addendum #1: Zoning Bylaw RRP Addendum #1 QA
Addendum #2: Zoning bylaw RFP Addendum #2 June 1 2015
Awarded to: Stantec Consulting Ltd.
Organics Compost Distribution
The Village of Cumberland is offering a portion of the finished organics compost to not-for-profit group in the Village to bag and sell the product (approximately 80 cubic yards).
Fundraising Opportunity with Organic Compost
Opportunity Closed: May 15, 2015
Awarded to: Project Cancelled
__________________________________________________________________________________________________
Solid Waste Collection Services
The Village of Cumberland invites responses to this request for proposal (“RFP”) from interested and qualified persons to collect and dispose of Solid Waste Materials from residential premises and other specified locations within the village.
Closed at: 2:00 p.m. on March 11th, 2015
Solid Waste Collection Services RFP
Awarded to: Sun Coast Waste Management
Cumberland Lake Park
Cumberland Lake Park Master Plan
Closed at: December 5, 2014 at 4 p.m.
Awarded to: Cumberland Lake Wilderness Society
Litter Collection Services
Cumberland not-for-profit organizations are invited to submit an application to be a partner in the Litter Collection Program.
Closed at: November 2014
Village Audit Services
The Village of Cumberland invites qualified accounting firms to submit proposals to perform annual financial audit services for the Village. It is the intention of the Village to enter into a three-year agreement for the fiscal years 2014-2016 inclusive, subject to the performance of the audit firm. The term may be extended, if mutually agreeable, for an additional (2) year period.
Closed at: 2:00 p.m. Thursday October 2, 2014.
Awarded to: BDO Canada LLP
Village Park Hard Surface Play Areas Design and Engineering Services Including Skateboard Park Design
The Village of Cumberland invites responses to this request for proposal (“RFP”) for conceptual and technical/engineered design services for the hard surface play area of Village Park.
Closed at: 4:00 p.m., Thursday September 11th, 2014
Play Areas Design and Engineering Services RFP Document
Addendum #1: Hard Surface RFP Addendum QA #1
Awarded to: Outlook Land Design, in partnership with Spectrum Skateparks.
2014 Capital Projects
The Village of Cumberland has retained McElhanney Consulting Ltd to manage the Invitation to Tender Process for this project: Reference No. 2231-21267-1
Closing Date for Submissions: August 6, 2014 at 2:00pm.
2014 Capital Works – Invitation To Tender
Awarded to: Upland Contracting Ltd.
Stevens Lake Dam – Seismic Improvement
The Village of Cumberland has retained McElhanney Consulting Ltd to manage the Invitation to Tender Process for this project: Reference No. 2231-21262-1
Closing Date for Submissions: July 25, 2014 at 2:00pm.
Stevens Lake Dam – Invitation to Tender
Awarded to: Wacor Holdings Ltd.
Single Axel Dump Truck
The Village of Cumberland is seeking proposals from suppliers for the supply of one (1) new Single Axel Dump Truck with an automatic transmission, sander unit, front plow, and underbelly plow. This will be a lease purchase through MFA. Further the Village is looking to trade in a used GMC single axel dump truck as part of this proposal.
Closing date for submissions: July 10, 2014 at 2 p.m.
Awarded to: Bailey Western Star Trucks Inc.
Engineering Consulting Services for Cumberland Road and Bevan Road
The Village of Cumberland is seeking Proposals for a ‘conceptual/functional’ design and ‘detailed’ design of Cumberland Road and Bevan Road.
Closing Date for submissions: June 26, 2014 at 2 p.m. June 30, 2014 at 2 p.m.
Cumberland-Bevan Roads Preliminary and Detailed Design RFP
Cumberland Bevan Roads – Addendum #1
Cumberland Bevan Roads – Addendum #2
Cumberland Bevan Roads Addendum #3
Awarded to: McElhaney Consulting
Cumberland Lake Park Master Plan
The Village of Cumberland invites proposals for the development of a Cumberland Lake Park master plan that will consider recreation opportunities, park operating models, land use planning and park design, financial planning, and conservation management.
Closing date for submissions: June 4, 2014 at 4 p.m.
Awarded to: Golder Associates Ltd
Cemetery Master Plan
The Village of Cumberland invites proposals for the development of a cemetery master plan that will consider interment options, land use planning and design, and financial planning for the Cumberland Cemetery.
Closing date for submissions: January 27, 2014 at 4 p.m.
Amendment #1 (January 8, 2014): Questions and Answers
Amendment #2: Questions and Answers
Awarded to: Lees & Associates, Ltd.
Contractor Rental Equipment Winter Season 2013/2014
The Village of Cumberland invites applications for the supply of Contractor Rental Equipment for winter snow clearing and removal.
All equipment must carry adequate insurance, licensing and if applicable, a Motor Vehicle Inspection Certificate, and proof of WCB registration in good standing. Preference will be given to those with a valid Village of Cumberland business license. Those applying should submit a list of equipment that includes the type and size of each unit, age, rental rate with or without an operator, and contact information.
Those who qualify will be placed on a rental equipment list as available for hire should the need for rental equipment arise.
Closing date for submissions: November 28th at 3:00 PM.
Submissions can be made attention to Rob Crisfield, Manager of Operations, Village of Cumberland, 2673 Dunsmuir Avenue.
Street Sweeper, Supply and Delivery
The Village of Cumberland is seeking proposals for the delivery and supply of a new street sweeper. See the attached Request for Proposal and Technical Specifications documents for details.
Posting Date: August 28, 2013
Closing Date: September 17, 2013 at 2 pm local time
Awarded to:
Cumberland Road and Bevan Road Geotechnical Investigation
The Village of Cumberland is seeking Proposals for Geotechnical Engineering Services for an approximate 1000 meter section of Cumberland Road and an approximate 2000 meter section of Bevan Road.
Posting Date: August 22, 2013
Closing Date: September 13, 2013 at 2 pm local time
Awarded to:
Village Park Playground Equipment Design, Supply and Installation
The Village of Cumberland is seeking proposals for the layout, design, supply and installation of children’s playground equipment and safety surfacing in Village Park.
Posting Date: July 9, 2013
Closing Date: July 26, 2013, 3:00pm P.D.T.
Attachment A – Technical Drawings
Optional Information – Proposed Playground Site DXP file available upon request to Kevin McPhedran, Parks and Outdoor Recreation Coordinator at 250-336-2291
Awarded to: Habitat Systems Inc.
Stevens Lake Dam Reconstruction
The Village of Cumberland is seeking proposals from engineering consultants for design , general engineering and monitoring services during construction for the Stevens Lake reservoir dam reconstruction.
Posting Date: June 19, 2013
Amended Closing Date: 2 p.m. local time on July 12, 2013 to McElhanney Consulting Services Ltd., 1-1351 Estevan Road, Nanaimo, BC V9S 3Y3
Status: Closed
Awarded to: EBA Consulting Engineers and Scientists
Third Street Upgrades – Penrith to Derwent Avenue
The Village of Cumberland invites tenders for the construction of approximately 250 m of roadway upgrades, including asphalt paving, concrete curb, sidewalk and sewers; all located in Cumberland, BC
Posting Date: May 17, 2013
Closing Date: 2:00 pm local time on June 12, 2013 to McElhanney Consulting Services, Suite 1, 1351 Estevan Avenue Nanaimo, BC V9S 3Y3
Status: Closed
Awarded to: Palladian Developments
Civil, Environmental and Geotechnical Engineering Services
The Village of Cumberland is seeking expression of interest from local and regionally based consulting firms between Campbell River and Nanaimo for the services related to civil, environmental, and geotechnical engineering support. The municipality is looking for engineering services not limited to but in the following areas:
- Development application review
- Long-range planning
- Engineering design and/or contract administration
- Geotechnical investigations
- Engineering Studies
- Municipal bylaw updates
- Grant funding applications
Posting Date: February 7, 2013
Closing Date: The closing date has been extended to March 1, 2013 at 2 p.m. as per addendum #1 to this REOI.
Status: Closed
Request for Expressions of Interest
Addendum #1: Extension to Closing Date
Official Community Plan – 2012 Review and Revision
The Corporation of the Village of Cumberland is seeking proposals from qualified consultants for the purpose of a review and revision of its 2004 Official Community Plan with the objective of submitting a new Official Community Plan Bylaw for consideration to the council. The scope of work includes a consultation process, identification of sustainability principles, creation of a policy alternatives report on OCP content areas, consistency with the RGS, and development of greenhouse gas reduction targets and policies.
Posted Date: October 1, 2012
Closing Date: October 31, 2012 at 3 p.m.
Status: Closed
Amendment #1, October 25, 2012: Question and Answer Document has been added
Background Reports, Plans and Studies
Awarded to: Stantec Consulting Ltd.