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Fees Bylaw

This page was last reviewed on February 17, 2017.

BYLAW NO. 1016

A bylaw to impose fees payable for goods and services, use of municipal property, and the authority to regulate, prohibit or impose requirements.

The Council of the Corporation of the Village of Cumberland, in open meeting assembled, enacts as follows:

  1. This Bylaw may be cited as the “Fees Bylaw No. 1016, 2015.”

Definitions

  1. In this bylaw,

“commercial event” means an event organized by a business for a for-profit purpose and an event organized by a political organization, and includes commercial filming.

“commercial business” means a commercial business providing personal services including guiding, instruction, education, and recreation;

“not-for-profit event” means an event organized by a not-for-profit organization or registered society that is open to the public, and includes public funerals and all candidates meetings;

“outdoor education program” means a program offered by a business or not-for-profit organization for educational purposes, and includes a program provided by a pre-school and an independent school, as defined by the British Columbia Independent School Act.

“private event” means an event that is not open to the public and includes, but is not limited to, a funeral, a wedding, a banquet, an event to celebrate a wedding, anniversary or birthday, a block party, and a neighbourhood or family picnic;

Exemptions

  1. The following events are exempt from recreation facility fees imposed by this bylaw:

(a) Remembrance Day services held by the Cumberland Legion;

(b) Santa’s Breakfast held by the Cumberland Community Schools Society;

(c) educational programs held by the Board of Education of School District No. 71 (Comox Valley) under a joint use facility agreement with the Village of Cumberland;

(d) programs held by the Cumberland Community Schools Society that are provided in cooperation with the Village of Cumberland Recreation Department.

  1. The following events are exempt from park use permit fees imposed by this bylaw:

(a) educational programs held by the Board of Education of School District No. 71 (Comox Valley);

(b) programs held by the Cumberland Community Schools Society.

  1. The following organizations are exempt from damage deposit requirements set out in this bylaw:

(a) Board of Education of School District No. 71 (Comox Valley);

(b) Cumberland Community Schools Society.

  1. Events held for the purpose of fundraising, other than for the sole purpose of funding the event or sustaining the operation of the organization, shall not be exempted from fees imposed by this bylaw.

Fees Imposed

  1. Fees are imposed for the following goods and services and are payable and subject to applicable taxes:

(a) photocopying and printing, copies of documents and bylaws, and miscellaneous and financial goods and services in accordance with the fees set out in Schedule A to this bylaw;

(b) recreation facility admission fees as set out in Schedule B to this bylaw;

(c) park use permit and recreation facility, equipment and supply rental fees as set out in Schedule C to this bylaw.

  1. A holiday fee is imposed by this bylaw where

(a) recreation, custodian or janitorial staff is required to work on a holiday as defined by the Interpretation Act, and

(b) public works staff is required to work on a Saturday or a holiday as defined by the Interpretation Act.

  1. All fees and charges must be paid either

(a) in advance of the service or delivery of goods, or

(b) within 30 days of date of invoice issued by the Village

as determined by the Financial Officer of the Village.

Refunds

  1. In general, where a good has not been produced or service has not been provided, a refund will be provided upon request less a 10% administration fee.
  1. Despite the previous section, the following refunds will be provided upon the notice indicated prior to the scheduled event or booking for

(a) recreation facility, equipment and supply rental fees, and

(b) park use permit fees

Notice Refund Retained
At least 7 days notice 50% 10% administration fee and 40% loss of booking fee
At least 21 days notice 90% 10% administration fee
  1. Where the Village is unable to provide the good or service after a payment has been received for that good or service, the Village will refund 100% of the fee paid.

Insurance

  1. An applicant for

(a) a park use permit,

(b) a recreation facility rental, and/or

(c) an event held on other municipal property or road right-of-way,

except for an applicant for a private event, must provide the general commercial liability insurance in the minimum amount required set out in Schedule D to this bylaw, based on points allocated in the Risk Factor Table in Schedule D, inclusive per occurrence, including damages and allocated loss expenses combined against bodily injury, personal injury and/or property damage, including non-owned auto.

  1. All insurance required in the previous section must be endorsed to

(a) add the Village of Cumberland as an additional insured, and

(b) provide the Village of Cumberland with 30 days advance written notice of cancellation.

  1. Evidence of the required insurance must be received by the Village before the event take place.
  1. (1) Any requirement as to the amount of insurance coverage does not constitute representation that the amount required is adequate.

(2) It is the responsibility of the applicant to obtain insurance in adequate forms and amounts.

Damage Deposits

  1. An applicant for

(a) a park use permit,

(b) a recreation facility rental contract, and/or

(c) an event held on other municipal property or road right-of-way

must provide the damage deposit required set out in Schedule D to this bylaw, based on the points allocated in the Risk Factor Table in Schedule D.

Amendment and Repeal

  1. The “Corporation of the Village of Cumberland Recreation and Culture Fees and Charges Bylaw No. 929, 2010” is repealed.

Schedule A

Goods and Services Fees

  1. Black and White Copying and Printing
(a) 8.5” x 11”: $ 0.25 per copied or printed page
(b) 8.5 x 14”: $ 0.25 per copied or printed page
(c) 11” x 17”: $ 0.50 per copied or printed page
(d) greater than 11”x17”: $10.00 per page
  1. Colour Copying and Printing
(a) 8.5” x 11”: $ 2.50 per copied or printed page
(b) 8.5” x 14”: $ 2.50 per copied or printed page
(c) 11” x 17”: $ 3.00 per copied or printed page
(d) greater than 11”x17”: $50.00 per page
  1. Zoning Bylaw: $ 15.00 each
  1. Official Community Plan Bylaw:
(a) Complete bylaw: $30 each
(b) 11”x17” colour map: $3 each
  1. Shipping and Handling
(a) Within the Comox Valley: $10 per delivery
(b) Outside the Comox Valley: $30 per delivery
  1. Fax Services (to numbers within Canada only)
(a) $1.00 for page for faxes to local facsimile numbers
(b) $2.00 for first page and $1.00 for each additional page to long distance facsimile numbers
  1. Lapel pin: $0.60 each, except for the first pin to a Cumberland resident less than 18 years of age
  1. Keys
(a) Refundable key deposit: $50
(b) Key fee (for lost key): $50
  1. Banner Hanging: $175 per banner
  1. Street Closures for Special Events:
(a) Refundable barricade and sign deposit: $200
(b) Barricade and sign damage/replacement fee: $150 per barricade$100 per sign
(c) Barricade and sign return late fee: $50 per day of part thereof
(d) Solid waste collection fee: $175.00, plus a holiday fee of an additional 50% for Saturday service and an additional 100% for holiday service.
  1. Liquor Licence Applications: $100 where the Village gathers public input
  1. Financial Goods and Services Fees:
(a) Processing of dishonoured (NSF) cheque: $25 per cheque
(b) Property tax and utility certificate:Urgent request (same business day): $15 per folio number, except to the property owner$3 surcharge
(c) Property tax notice reprint, utility bill reprint, or assessment informationFor current year:Other than current year: No fee$5 per folio number
(d) Property tax or utility account refund that takes more than 30 minutes in time to process: $10 per folio number
(e) Property tax levy listing to mortgage company: $5 per folio number
(f) Building Permit Statistics ReportsOne month report:Monthly reports: $10 each$100 per year, except to BC Assessment, Statistics Canada, and North Island 9-1-1 Corporation

Schedule B

Recreation Facility Admission Fees

  1. In this schedule, the following age categories apply:
(a) Child: 0 to 5 years of age, inclusive
(b) Youth: 6 to 12 years of age, inclusive
(c) Teen: 13 to 18 years of age, inclusive
(d) Adult: 19 to 59 years of age, inclusive
(e) Senior: 60 years of age or older
(f) Family: means a group of no more than six individuals that includes at least one adult and at least one child, youth or teen.
  1. Fitness Studio/Weight Room Use, includes use of shower and change room:
Adult Teen Senior
(a) One Drop-In: $3.33 $2.45 $2.43
(b) Ten Drop-In Pass: $32.00 $21.80 $21.81
(c) One Month weight room pass: $29.00 $23.00 $23.00
(d) Three Month: $75.00 $57.00 $57.00
(e) Six Month: $138.00 $103.00 $103.00
  1. Racquet Court Use and Racquet Rental, includes use of shower and change room:
Adult Youth and Teen Senior
(a) One Drop-In: $3.33 $2.45 $2.43
(b) Ten Drop-In Pass: $32.00 $21.80 $21.81
(c) One month Court Pass: $29.00 $23.00 $23.00
(d) Three Month court pass: $75.00 $57.00 $57.00
(e) Six month court pass: $138.00 $103.00 $103.00
(f) Racquet Rental: $1.90 $1.90 $1.90
  1. Gymnasium Use, includes use of shower and change room:
Adult Child, Youth and Teen Senior
(a) One Drop-In: $1.52 $1.50 $1.52
  1. Climbing Wall Use and Equipment Rental, includes use of shower and change room:
Adult Teen and Senior Youth and Child Family Drop-In Fee Not for Profit Group Rate (maximum 10 individuals)
(a) One Drop-In: $4.50 $4.00 $3.00 13.00 $20.00
(b) Shoes, harness, and chalk bag rental: $3.52 $3.52 $3.52 n/a $2.50 per person
  1. Shower and Change Room Use:
Adult Child, Youth and Teen Senior
(a) One Drop-In: $1.76 $1.76 $1.76

Schedule C

Parks Use Permit and Recreation Facility, Equipment and Supply Rental Fees

  1. Recreation Facility Rental Fees
Facility Not-for-Profit Event Private Event Commercial Event
(a) Cumberland Recreation Centre (CRI)Hall:Kitchen: $100 per day or$12 per hour$50 per day or$6 per hour $402.50 per day or$45 per hour (four hrs or less)$115 per day or$35 per hour $402.50 per day$45 per hour (four hrs or less)$115 per day$35 per hour
(b) Cultural CentreMoncrief Hall:Kitchen: $100 per day or$12 per hour$50 per day or$6 per hour $287.50 per day or$45 per hour (four hrs or less)$115 per day or$35 per hour $287.50 per day$45 per hour (four hrs or less)$115 per day$35 per hour
(c) Cumberland Recreation Centre (CRI) parking lot without rental of hall: No charge $50 per day $50 per day
(d) Cultural Centre parking lot without rental of Cultural Centre: No charge $50 per day $50 per day
(e) Holiday fee: Additional 100% of fee Additional 70% of fee Additional 70% of fee
  1. Equipment and Supply Rental FeesThis section of the bylaw lists fees for tablecloth, table and chair rental, but the Village no longer rents these.
  1. Park Not-for-Profit Event Private Event Commercial Event Fees Commercial Business Outdoor Education Program
    (a) Village Park: $100 per day or$12 per hour $25 per hour $500 per day or $60 per hour Single event: $15Seasonal: $100 (8 month)Annual: $150 per year $1 per participant per day
    (d) No 6 Mine Heritage Park: $50 per day $25 per hour $200 per day or $24 per hour
    (e) Village Square: No fee $25 per hour $200 per day or $24 per hour
    (f) Coal Creek Historic Park: $50 per day $25 per hour $200 per day or $24 per hour
    (g) Peace Park: $50 per day $25 per hour $200 per day or $24 per hour
    (h) Derwent Avenue Park: $50 per day $25 per hour $200 per day or $24 per hour
    (i) Egremont Park: $50 per day $25 per hour Not Available
    (j) Ulverston Station Park: $50 per day $25 per hour Not Available
    (k) Trail Network: No Fee No Fee $100 per dayOR$1 per event participant per day, whichever is greater

    Parks Use Permit Fees

  1. Discounts for Multi-day and Multi-Facility Events
  • Consecutive multi-day events will receive a 10% discount on the fee for any additional day.
  • Multi-venue events will receive a 10% discount on the fee for any additional facility used on the same day.
  • Consecutive multi-day and multi-venue events will receive a 20% discount on the fee for any additional day and any additional venue after the park or facility with the highest per day fee.

4.1 Discount for event set up and take down: 25% of fee, before calculation of the multi-day/multi-facility discount.

  1. Village Park: Miscellaneous Fees
(a) Field Lights $10 per adult game or practice$2 per minor game or practice
(b) Centennial Building Showers $5 per game or practice$120 per day for events, plus 100% holiday fee
(c) Ball Diamond A and B Washrooms No charge
  1. Village Park Fees: Soccer, Rugby and Football Fields
(a) Adult Practice or Game: $10 per practice
$15 per game
(b) Minor Sports Practice or Game: No charge
(c) Tournaments: $35 per game$100 for one day
$150 for two days
$200 for three days
  1. Village Park Fees: Ball Diamonds
(a) Adult League Practice or Game: $7 per practice
$14 per game
(b) Minor Sports Practice or Game: No charge
(c) Tournament (2 diamond): $100 for one day
$150 for two days$200 for three days
(d) Tournament (1 diamond): $35 per game
(e) Non league sanctioned events: $7 per practice
$14 per game

Schedule D

Insurance and Damage Deposit Requirements

Points Risk Level Minimum Liability Insurance Required Damage Deposit Required
Events – per day of event and per facility Commercial Business – per permit Ball Field & Washroom – per season
1-2 Low none none none none
3-5 Medium $2 million $200 $200 $500
6-8 Medium $3 million $300 $300 $500
9-13 High $5 million $400 $400 $500
14+ high As recommended by insurer $500 $500 $500

Risk Factor Table

Risk Factors Points Points Allocated
Attendance (maximum expected):1 to 100101 to 300301 to 1,0001,001 to 2,0002,001 to 5,0005,001 to 10,00010,000 + 134579
Alcohol served 5
Animals in attendance or involved in any activity 1
Fireworks or open flame 9
Prepared food served to the public (unless covered under separate policy) 1
People on roadway 1
Rides offered of any kind, including mechanical and animal 2
Stage 1 per stage
Motorized vehicle involvement 1
Sport activity:· Non-contact, e.g. tennis, running, yoga· Minor contact, e.g. soccer, baseball· Contact, e.g. football, rugby· Adventure Sports, e.g. mountain biking, kayaking, rock climbing 1235
TOTAL
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