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About Council Meetings

This page was last reviewed on August 7, 2020.

Regular Council Meetings

Regular meetings are usually held on the second and fourth Monday of each month at 5:30 p.m. in the Council Chamber at 2675 Dunsmuir Avenue. When a holiday falls on a Monday, the regular meeting takes place on the Tuesday. Council sets its regular meeting schedule each fall for the following year.

Find meeting agendas and minutes.

2020 Council meeting schedule

January 13 and 27
February 10* and 24
March 9 and 23
April 6 and 27*
May 11 and 25
June 8 and 22
July 13 and 27*
August 10
September 14 and 28
October 13 and 26*
November 9 and 23
December 14

*A meeting of the Committee of the Whole will immediately follow the Council meeting on these dates.

View the 2020 meeting schedule in PDF format.

Village Hall Meetings

Council holds Village Hall meetings four times a year. Village Hall meetings are informal and there is usually no specific matters for consideration on the agenda. The purpose of Village Hall meetings is to give residents an opportunity to bring forward matters for discussion with council members.

2020 Village Hall Meeting Schedule

January 20 at 7 pm – cancelled
March 16 at 7 pm – cancelled
June 1 at 7 pm at Coal Creek Historic Park/Council Chambers, weather dependent – postponed
July 20, 2020 at 7 pm, location TBD
October 5 at 7 pm
November 16 at 7 pm

Special Council Meetings

Special meetings are meetings scheduled outside of the regular meeting schedule. Notice of a special council meeting must be given to the public and all members of council at least 24 hours before the time of the meeting by posting the notice at the Village Office.

Committee of the Whole Meetings

The Committee of the Whole (COTW) is a more informal meeting of all members of council. Council schedules COTW meetings to bring forward specific matters that Council feels may need more discussion by Council members and/or more input from the public. Notice of Committee of the Whole meetings must be given at least 24 hours before the meeting, but usually the meeting is publicized well in advance of the meeting.

2020 Committee of the Whole Meetings

February 10, 2020 at 5:30 pm
April 6, 2020 at 5:30 pm
May 8, 2020 at 9 am (closed to the public)
October 27, 2020 at 9 am (budget)

In Camera Portion of a Meeting

Under section 90 of the BC Community Charter, municipal councils may meet in closed meeting to discuss certain subject matters, such as personal information, labour relations, law enforcement, land acquisition, and legal advice. These closed meetings are often called In Camera meetings. Council must close a meeting by resolution giving the basis which the meeting or part is to be closed.

Watching a Council Meeting Video

Check the Village’s Youtube channel for live streams and recorded meetings.

Cable 4 Shaw TV airs Council meetings on Thursday at 12:00 pm (noon) and Sunday at 8:00 am in the week that the Council Meeting occurred.

Delegations to Council

An individual or group of people are welcome to request to appear as a delegation before Council at a regular meeting to make a presentation, submit a request for action, register a complaint, or provide updates or information to Council about issues, projects, or programs that fall within the jurisdiction of Council.

A written request must be received at the Village Hall by 4:30 p.m. on the Tuesday before the meeting. The request should specify the names of the proposed speakers, the topic of discussion, and any action or resolution specifically requested of the Council, and the date of the preferred meeting. Arrangements may be made to have your delegation presented at the next available meeting.

Delegations are limited to 15 minutes, unless a longer period is agreed to by resolution of Council. At the meeting, Council will receive the information and requests. Any Council action, resolution, or decisions will be considered by the Council at a later meeting.

Committees of Council

Accessibility and Inclusion Committee
Advisory Planning Commission
Coal Creek Historic Park Advisory Committee
Economic Development Steering Committee
Heritage Committee
Homelessness and Affordable Housing Committee
Wastewater Advisory Committee

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