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Community Event Application

This page was last reviewed on January 19, 2017.

There is now one online, fillable form to complete for events at any of the Village’s facilities, public spaces, trails or parks. This makes it easier for event organizers and Village staff to gather information and grant permits for events, big or small.

A community event application is required to:

  • Hold a commercial or non-commercial activity or event that attracts participants and/or spectators, including: a festival, competition, race, tournament, show, private event, ceremony, guided use or training within a Village facility, public space, park or trail
  • Provide a commercial service within a Village facility, public space, park or trail (including guided operations or trainers)
  • Carry on, with the intent of monetary return, commercial filming using still or motion photography

Community Event Application form

Community Event Application manual

How to Apply

Event organizers must complete the Community Event Application. Questions? Check the application manual or contact Cumberland Recreation. Send completed applications to Cumberland Recreation.

  • Applications for events that may require a street closure or noise exemption must be submitted 6 weeks before the event
  • Requests for street closures will be presented to Council for approval at a public meeting (see the Special Event Road Closure policy)
  • All other applications may be submitted 4 weeks before the event
  • Applications will only be processed Monday-Friday during office hours

In addition to the Community Event Application form, event bookings require:

  • A signed copy of the release and indemnification form (see Application Form)
  • Special event insurance (proof of a comprehensive general liability insurance policy)
  • If applicable, the non-refundable fee and refundable damage deposit
  • Other requirements may include a map of the area of requested use, traffic management plans, security plans, temporary washroom facilities, street closure and noise exemption, etc.

Insurance and Damage Deposit Requirements

See the Community Event Application manual for how the Village calculates the insurance and damage deposit requirements.

For information about fees and the venues available, scroll down, or check the Community Event Application manual.

Discounts for Multi-day and Multi-Facility Events

  • Consecutive multi-day events will receive a 10% discount on the fee for any additional day
  • Multi-venue events will receive a 10% discount on the fee for any additional facility used on the same day
  • Consecutive multi-day and multi-venue events will receive a 20% discount on the fee for any additional day and any additional venue after the park or facility with the highest per day fee.

Facility Use Applications

Cumberland Recreation Hall (CRI) at 2665 Dunsmuir Avenue

  • With tables: 400
  • Without tables: 436

Cutural Centre Moncrief Hall, upper floor at 2674 Dunsmuir Avenue

  • With tables: 175
  • Without tables: 200

Facility Fees

Rental fees do not include applicable taxes and damage deposit.

Facility Not-for-Profit Event Private Event Commercial Event
(a) Cumberland Recreation Centre(CRI)Hall: Kitchen: $100 per day or$12 per hour$50 per day or$6 per hour $402.50 per day or$45 per hour (four hrs or less)$115 per day or$35 per hour $402.50 per day$45 per hour (four hrs or less)$115 per day$35 per hour
(b) Cultural Centre Moncrief Hall:Kitchen: $100 per day or$12 per hour$50 per day or$6 per hour $287.50 per day or$45 per hour (four hrs or less)$115 per day or$35 per hour $287.50 per day$45 per hour (four hrs or less)$115 per day$35 per hour
(c) Cumberland Recreation Centre (CRI) parking lot without rental of hall: No charge $50 per day $50 per day
(d) Cultural Centre parking lot without rental of Cultural Centre: No charge $50 per day $50 per day
(e) Holiday fee: Additional 100% of fee Additional 70% of fee Additional 70% of fee

Park Use Applications

Parks Fees

Permit fees do not include applicable taxes or damage deposits.

Park Not-for-Profit Event Private Event Commercial Event Commercial Business Outdoor Education Program
(a) Village Park: $100 per day or $12 per hour $25 per hour $500 per day or $60 per hour Single event: $15
Seasonal: $100 (8 month)
Annual: $150 per year
$1 per participant per day
(d) No 6 Mine Heritage Park: $50 per day $25 per hour $200 per day or $24 per hour
(e) Village Square: No fee $25 per hour $200 per day or $24 per hour
(f) Coal Creek Historic Park: $50 per day $25 per hour $200 per day or $24 per hour
(g) Peace Park: $50 per day $25 per hour $200 per day or $24 per hour
(h) Derwent Avenue Park: $50 per day $25 per hour $200 per day or $24 per hour
(i) Egremont Park: $50 per day $25 per hour Not Available
(j) Ulverston Station Park: $50 per day $25 per hour Not Available
(k) Trail Network: No Fee No Fee $100 per day OR $1 per event participant per day, whichever is greater

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