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Council Meeting

Meeting 17/12/R

View the meeting agenda and minutes under Downloads.

If you have questions regarding this meeting, please contact the Village Office at 250-336-2291.

On the agenda:

  • Green Burials
  • Scope of Work for Official Community Plan Review
  • Telus Box Painting
  • Gift Log to Putian, Peoples’ Republic of China
  • Coal Creek Well and Camp Road Watermain Replacement
  • Subdivision and Development Bylaw
  • Building Bylaw
  • Permissive Tax Exemption Bylaw

Minutes

MEETING NO. 17/12/R

Regular Meeting of Council held September 10, 2012 at 5:30 p.m. in the Village Council Chambers.

COUNCIL

Mayor Leslie Baird

Councillor Conner Copeman

Councillor Kate Greening

Councillor Roger Kishi

Councillor Gwyn Sproule

STAFF

Sundance Topham, Chief Administrative Officer

Michelle Mason, Financial Officer

Rachel Parker, Deputy Corporate Officer

Joanne Rees, Planner

Rob Crisfield, Manager of Operations

1. APPROVAL OF AGENDA

1.1 Agenda for Regular Council Meeting, September 10, 2012.

MOTION: 12-579

KISHI/GREENING

THAT Council approve the agenda for the regular Council Meeting, September 10, 2012 with the addition of an on-table amendment to item 7.1, and the addition of the Comox Valley Regional District, Long Term Disposal Options report to item 9.2.

UNANIMOUS

2. ADOPTION OF MINUTES

2.1 Minutes of the regular meeting held August 13, 2012.

MOTION: 12-580

SPROULE/KISHI

THAT Council approve the minutes of the regular meeting held August 13, 2012.

UNANIMOUS

3. DELEGATIONS

3.1 Jodi Sperber and Nicholas Pisterzi, Kendal Avenue Neighbourhood Association, Introduction to the New Kendal Avenue Neighbourhood Association

4. UNFINISHED BUSINESS

4.1 Green Burials , Comox Valley Green Burials Committee , Request to Consider Green Burials at the Village of Cumberland Cemetery

MOTION: 12-581

SPROULE/GREENING

THAT Council direct staff to provide a report on the concept of green burials at the Cumberland Cemetery.

UNANIMOUS

5. CORRESPONDENCE

5.1 B.K McDonald, Inspector, Officer in Charge, Comox Valley Detachment “E” Division, Special Occasion Licences, Local Government Consultation for Public Events

MOTION: 12-582

GREENING/SPROULE

THAT Council receive the August 22nd, 2012 correspondence from B.K. McDonald, Inspector, Officer in Charge, Comox Valley Detachment “E” Division re: Special Occasion Licences, Local Government Consultation for Public Events.

UNANIMOUS

MOTION: 12-583

GREENING/SPROULE

THAT Council respond to Inspector McDonald, Comox Valley RCMP, and advise that the Village of Cumberland will continue to receive referrals for special occasion liquor licences for public events.

UNANIMOUS

5.2 Meaghan Cursons, External Director for the Cumberland Museum, Big Updates this Fall for Cumberland’s Little Museum.

MOTION: 12-584

SPROULE/KISHI

THAT Council receive the August 28th, 2012 correspondence from Meaghan Cursons, External Director for the Cumberland Museum re: Big Updates this Fall for Cumberland’s Little Museum.

UNANIMOUS

5.3 Sue Moen, Coordinator, Cumberland Chamber of Commerce Street Closure October 6th, 2012 for Foggy Mountain Fall Fair

MOTION: 12-585

COPEMAN/SPROULE

THAT Council receive the September 5, 2012 correspondence from Sue Moen, Coordinator, Cumberland Chamber of Commerce re: Street Closure October 6, 2012 for the Foggy Mountain Fall Fair.

UNANIMOUS

MOTION: 12-586

GREENING/KISHI

THAT Council approve the road closure of First Street from Dunsmuir Avenue to Penrith Avenue on Saturday, October 6, 2012 from 9 a.m. to 5 p.m. for the Cumberland Chamber of Commerce Foggy Mountain Fall Fair.

UNANIMOUS

6. REPORTS

6.1 Request for Proposals – Scope of Work Report for the Village of Cumberland Official Community Plan

MOTION: 12-587

KISHI /SPROULE

THAT Council receive the Request for Proposals – Scope of Work Report for the Village of Cumberland Official Community Plan (OCP) report.

UNANIMOUS

MOTION: 12-588

GREENING /SPROULE

THAT Council direct staff to proceed to post the ‘Request for Proposals – Scope of Work Report for the Village of Cumberland Official Community Plan (OCP)’ with the inclusion of cultural policy, landfill, and minimum five stage public consultation, specifically public consultation before the public hearing in Phase 3.

IN FAVOUR: BAIRD

GREENING

SPROULE

OPPOSED: COPEMAN

KISHI

6.2 Street Painting, Telus Boxes

MOTION: 12-589

GREENING /SPROULE

THAT Council receive the Street Painting, Telus Boxes report.

UNANIMOUS

MOTION: 12-590

GREENING /COPEMAN

THAT Council approve the Telus box painting project and approve the submitted designs for painting painted onto four Telus boxes in Cumberland at the following locations: Kendal Avenue and Third Street; Windermere Avenue and Egremont Street; and Penrith Avenue and Third.

UNANIMOUS

6.3 HRSDC Canada, Enabling Accessibility Fund, Village Hall Accessibility Retrofit

MOTION: 12-591

COPEMAN/ SPROULE

THAT Council receive the “HRSDC Canada, Enabling Accessibility Fund, Village Hall Accessibility Retrofit” report.

UNANIMOUS

MOTION: 12-592

COPEMAN/SPROULE

THAT Council approve an application to the Canada Enabling Accessibility Fund for the Village Hall Accessibility Retrofit Project; approve the Village’s contribution to the project at a maximum amount of $12,500; and to direct staff to bring forward an amendment to the 2012-2016 Financial Plan Bylaw to reflect this change.

UNANIMOUS

6.4 Gift Log to Putian, Peoples Republic of China

MOTION: 12-593

GREENING /SPROULE

THAT Council receive Gift Log to Putian, People’s Republic of China report.

UNANIMOUS

MOTION: 12-594

GREENING /KISHI

THAT Council approve the expenditure of $1,200 from the Council public relations account to cover costs including receiving, agent, discharge and storage fees for the gift log to Putian, People’s Republic of China.

UNANIMOUS

6.5 Coal Creek Well – Camp Road Water Main Replacement Tender

MOTION: 12-595

SRPOULE/GREENING

THAT Council receive the Coal Creek Well – Camp Road Water Main Replacement Tender report.

UNANIMOUS

MOTION: 12-596

GREENING /KISHI

THAT, conditional on Coal Valley Estates Limited Partnership satisfying all the requirements of their Phase 4 and Phase 4A subdivision application, including entering into the Coal Creek Well Funding Agreement and providing the required funding, the Village of Cumberland award a contract for the Coal Creek Well development and West Dunsmuir Avenue Water Main Upgrades to Knappett Industries (2006) Ltd. for the tendered amount of $869,705.20 plus HST.

UNANIMOUS

6.6 Electronic Fund Transfers and Cheque Register – July 1, 2012 to July 31, 2012 and August 1, 2012 to August 31, 2012

MOTION: 12-597

SPROULE/GREENING

THAT the Electronic Fund Transfers and Cheque Register reports for the period of July 1, 2012 to July 31, 2012 and August 1, 2012 to August 31, 2012 be received for information.

UNANIMOUS

6.7 Outstanding Action Items Report

MOTION: 12-598

GREENING /COPEMAN

THAT the Outstanding Action Items report be received for information.

UNANIMOUS

7. BYLAWS

7.1 The Corporation of the Village of Cumberland Subdivision and Development Bylaw No. 948, 2012

MOTION: 12-599

COPEMAN/SPROULE

THAT Council receive The Corporation of the Village of Cumberland Subdivision and Development Bylaw No. 948, 2012 report.

UNANIMOUS

MOTION: 12-600

COPEMAN/KISHI

THAT Council give first and second readings to “The Corporation of the Village of Cumberland Subdivision and Development Bylaw No. 948, 2012” as amended in Part B, Final Approval by striking “and approved” and inserting “, the subdivision may be registered,”; in Schedule A, section 13(c) by striking the word “any” and inserting the word “all”; and in Schedule B, section 7 (i) by inserting the word “not” after “shall”; and wherever the phrase “Final Acceptance” appears, replacing it with “Acceptance Certificate”.

IN FAVOUR: BAIRD

COPEMAN

KISHI

SPROULE

OPPOSED: GREENING

7.2 The Corporation of the Village of Cumberland Building Bylaw No. 949, 2012

MOTION: 12-601

KISHI/SRPOULE

THAT Council receive “Village of Cumberland Building Bylaw No. 949, 2012” report.

UNANIMOUS

MOTION: 12-602

SPROULE/ KISHI

THAT Council give first and second readings to “The Corporation of the Village of Cumberland Building Bylaw No. 949, 2012”as amended in Part B, Structure, (d) by adding “equal to or” after the word “fences”.

IN FAVOUR: BAIRD

COPEMAN

KISHI

SPROULE

OPPOSED: GREENING

7.3 The Corporation of the Village of Cumberland Development Procedures and Fees Amendment Bylaw No. 968, 2012

MOTION: 12-603

SPROULE/ KISHI

THAT Council receive “Development Procedures and Fees Bylaw No. 968, 2012” report.

UNANIMOUS

MOTION: 12-604

GREENING/COPEMAN

THAT Council direct staff to review the proposed “Village of Cumberland Development Procedures and Fees Amendment Bylaw No. 968, 2012” for more public consultation.

UNANIMOUS

7.4 The Corporation of the Village of Cumberland 2013 Permissive Tax Exemptions Bylaw 969, 2012

MOTION: 12-605

GREENING/KISHI

THAT Council receive the 2013 Permissive Tax Exemptions report for information.

UNANIMOUS

MOTION: 12-606

SPROULE/GREENING

THAT Council give first reading to the “The Corporation of the Village of Cumberland Permissive Tax Exemption 2013 Bylaw No. 969, 2012”.

UNANIMOUS

8. CONSENT CALENDAR

All matters listed here are considered to be routine and non-controversial and will be received by one motion. There will be no separate discussion of these items unless a member so requests, in which case the item will be removed from the Consent Calendar and considered immediately after the adoption of the Consent Calendar.

8.1 City of New Westminster re: Proposed Amendment to Local Government Act – Public Release of Elected Official Address, July 25th, 2012;

8.2 Roberta Stevenson, Executive Director, BC Shellfish Growers Association re: Proposed Raven Coal Mine Project, August 2012;

8.3 Jerry Muir for Ted Olynyk, Manager, Community Relations, BC Hydro re: Smart Meters and Electrical Safety, August 8th, 2012;

8.4 Vancouver Island Economic Alliance re: The Future of Island Forestry @ Economic Summit, August 9th, 2012;

8.5 Union of BC Municipalities re: Long-term Infrastructure Plan (LTIP) and Gas Tax Permanency Discussions, August 10th, 2012;

8.6 John Craveiro re: UBCM Packaging and Printed Paper Policy Paper, August 17th, 2012;

8.7 Linda McGuire, Mayor, Village of Granisle re: Persons with Disabilities Benefit, August 20th, 2012;

8.8 Linda McGuire, Mayor, Village of Granisle re: Proposed Changes to Fisheries Act Sections 35(1), August 20th, 2012;

8.9 Union of BC Municipalities re: Agricultural Land Commission – New Directions, August 24th, 2012;

8.11 Comox Valley Economic Development re: 2012 Summer Update – Vancouver Island Visitor Centre, August 28th, 2012;

8.12 David Stapley, Project Manager, Comox Valley Conservation Strategy Community Partnership re: Release of AIR/EIS Guidelines for the Raven Underground Coal Mine project, August 29th, 2012;

8.13 Adda Vallevand, Director of Member Services, Operation Red Nose 2012 re: Request for support for Comox Valley Operation Red Nose (ORN) 2012, August 29th, 2012;

8.14 Mary Giuliano, Mayor, City of Fernie re: Privatization of B.C. Liquor Distribution, August 30th, 2012; and

8.15 Diego Marchese, CEO, BC & Yukon Heart and Stroke Foundation re: 2012 UBCM Resolution on Outdoor Smoke-Free Public Places, August 31st, 2012.

MOTION: 12-607

SPROULE/GREENING

THAT Council receive the Consent Calendar.

UNANIMOUS

8.10 Frances Forgues, Resident re: Maple Lake Park proposal, August 24th, 2012;

MOTION: 12-608

SPROULE/GREENING

THAT Council direct staff to refer the correspondence from Frances Forgues, Residents, regarding Maple Lake Park proposal, dated August 24, 2012 to the Parks staff.

UNANIMOUS

9. NEW BUSINESS

9.1 Councillor Copeman, Notice of Motion

THAT Council direct staff to look into an additional advisory committee for municipal safety and wellbeing.

This advisory committee would be on public perceived safety issues and infrastructure Issues. The committee would be a way in which citizens would have better input on speeding issues. Other issues could be bus, accessibility concerns, fire recruitment of volunteers and practical mid to long-term fixings of inexpensive infrastructure regarding safety.

9.2 Comox Strathcona Waste Management, 2012 Solid Waste Management Plan, August 2012 and Comox Valley Regional District, Long Term Disposal Options Report, August 2012

10. NOTICES, MOTIONS AND AMENDMENTS

Matters considered here may include notices or motions to hold a meeting of the Committee of the Whole, a Village Hall meeting, a public hearing, and notices of motion introduced by a council member.

10.1 September 24, 2012 Council Meeting cancellation

11. QUESTION PERIOD

Questions were received from member of the public regarding Telus Box locations, public consultation for the OCP review, Coal Creek well bids, consultant office space for the OCP review, tipping fees for solid waste.

12. CLOSED PORTION

MOTION: 12-609

GREENING/KISHI

THAT pursuant to Section 90 (1) of the Community Charter Council close the meeting to the public to consider: personal information about an individual who is being considered for a municipal award or honour, or who has offered to proved a gift to the municipality on condition of anonymity; information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; and negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

UNANIMOUS

13. ADJOURNMENT

MOTION: 12-610

GREENING/ SPROULE

THAT Council adjourn the meeting at 8:39 p.m.

UNANIMOUS

Confirmed this day , 2012

MAYOR CORPORATE OFFICER